Project management

Because of the large scale of the project – 20 Partners, 13 project sites, four years duration and more than 3 Million Euro budget – the project management is organized on several levels and in a multitude of actions: besides traditional project administration (accounting, auditing, reporting on action implementation and documentation) the project management actions also defines the activities of a project management board, a project steering group and the country coordination.

The project management board is acting in form of regular meetings of all partners. It aims at bringing together information from the participating countries and from the different actions into one forum and draw conclusions on project implementation status, revision needs and new agreements. The project management board is the most important decision making level of the project. It also is an opportunity for all partners to meet, exchange their experience and keep the team spirit of the Baltic Marine PA team. Such setup also ensures transparency of the project implementation and integrates from the beginning interested target groups, such as fishermen or NGOs, into the project implementation process. As the project actions are targeting different species, habitats and 13 sites in three countries the meetings have also the function to compare biological information across the research teams. Furthermore project planning and conceptual development of the actions is undertaken at this forum. The project management board meets 2-3 times a year; it is lead by the project manager.

The project steering group consists of project donors, competent authorities from Estonia, Latvia and Lithuania as well as stakeholder representatives (different economic players and NGOs). Project manager and action leaders are reporting to the steering group on action implementation and receive feedback, advice for revisions and solutions and backstopping. The steering group meets approximately twice a year; it is chaired in exchange by the representatives from the competent authorities from the three Baltic States.

Due to the fact that site protection is following national rules and requirements the project also has a national coordination level to guarantee the communication and cooperation among partners, competent authorities and stakeholders with regard to development of protection rules and management plans. Country coordination meetings are held 3-4 times a year and are lead by the Baltic Environmental Forum offices in each country.

Furthermore the project management package contains an action called “Monitoring of project success” – here we are defining indicators to measure the project success in terms of improvements to the environment and reduction of threats. As we have defined the by-catch of water birds and seals in fishermen’s nets, we are mainly targeting at measuring the success at these actions and indicate the reduction of by-catch by alternative fishery measures.
BEF Life Natura